Author Guidelines for the Peace Newsletter

Guidelines for Writing for the Peace Newsletter

 

Article submissions or suggestions for articles are welcome and should be directed to the Peace Newsletter (PNL)editorial committee. Most articles published in the PNL are solicited by that committee. The following are our guidelines for authors. To see the PNL style sheet, click here.

ARTICLE CONTENT:

I. Readership

Gear your article to the intelligent, concerned citizen, rather than to organizers or experts. Some readers have had lots of formal schooling, while others have not. We try to be grammatical and literate, though not too formal. Try to avoid jargon (or define it first if you use it), and explain acronyms.

The PNL has a mailing list of over 800 people and groups. In addition, 3000-4000 are distributed for free pickup at over 150 locations throughout Central New York. We hope articles will be accessible and interesting for those reading the PNL for the first time.

 

II. The PNL’s Politics

PNL content does not necessarily reflect the views of SPC, its staff, steering committee, or the PNL editorial committee. The PNL reflects the diversity of our readership. There are different perspectives on peace and justice issues that people of good will can hold.

We do ask, however, that those writing for the PNL do so within the framework of values suggested by the SPC Statement of Purpose, usually found on page 2 of the PNL or on our website (www.peacecouncil.net).

 

EDITORIAL PROCESS

Please send your article in to your primary editor, who then sends it out to the rest of the editorial committee for comments. The comments will be gathered by the primary editor, who will contact you with suggested changes. Sometimes several revisions may be necessary. The comments are most often suggestions for how you can express yourself more clearly to our readers

 

COPY EDITING

We value the craft you put into writing and proofreading your text. We'll do standard copy-editing (to repair typos, misspellings, repetition, obscurities, run-on sentences, sexist language slips, etc.). Time permitting, if any significant changes are made in your text, we'll clear them with you before going to press. For articles submitted after deadline, it is more difficult to get back to you with editing changes. Please retain a copy of your article draft for any conversation about suggested changes.

 

DEADLINES

If for any reason you can’t honor our deadline, please contact your editor as soon as possible. If the article is not in on time, we can’t guarantee that the article will be in the upcoming PNL, nor can we guarantee we’ll be able to clear significant changes in the text with you beforehand.

 

WHAT WE WOULD LIKE TO ACCOMPANY YOUR ARTICLE:

I. Author ID

Indicate the way you want your name to appear in the byline. Also please provide a short sentence or two we can use to identify you to the reader. Possibilities for ID content include your group affiliation, any background that substantiates your credibility, or where you live (in or out of Syracuse) or whatever other way you choose to describe yourself.

 

II. Article Titles and Section Heads

Please provide a suggested title and subtitle. If your article is 800 or more words long, consider separating it into three or four sections with brief subtitles for each section. This improves readability.

 

III. Graphics

If your article is more than half a page long, it is important for it to contain a graphic (a graphic for every 600-800 words). Graphics can be cartoons, charts, drawings, black and white photos, etc. If you have difficulty finding appropriate graphics, let us know and we can help. So we can give proper credit, be sure to include the graphic’s source. If you need to have your graphic returned, let us know. Also, let us know what the caption should be.

Keep in mind that the graphics will be printed on newsprint, and that what looks good as an original (especially if it is web based) may not translate well to the printed page. It’s always a good idea to print out graphics found on the web to check the quality. We can help assess what the quality of the print reproduction would be.

If we can’t find a graphic appropriate for your article, we can use a pull quote. This is a short meaningful sentence taken from your article, typed in a larger size with lines above and below it, so it stands out. If you like this option, please suggest a sentence or two that could be used as pull quotes.

 

IV. Word Count

Please include a word count with your article.

PNL space is scarce. More space for one author means less space for another. If your article comes in over the allocated word count, we will probably have to cut it. That can be painful, so please don't overwrite or expect more space.

 

SENDING US YOUR ARTICLE

I. Article

While a hard copy (typed, double-spaced) is acceptable, it makes our work much easier if you submit your article to your editor via email. If you can, please spell check it first. Include your phone number, so if we have to get in touch with you about your article, we can. You can also send or drop off a disk or cd. Microsoft Word is the program we normally use for documents.

If you are emailing your article, send it as an .rtf attachment (preferred), a .doc attachment (second choice), or in the body of an email. If there are preferred ways for certain parts of your article to be typed (i.e., italics) please let us know since it might not come through in an email.

 

II. Graphics

You can send us graphics and photos by hardcopy or by email. We can accept all common formats, such as jpg, tif, gif, and pdf. If it is a very large file (more than 2MB) you may want to contact us to make sure it’s not too big for our email program.

 

AUTHOR COPIES

If you would like extra copies of your published article, let your editor know and we'll make sure you get copies of that particular issue. We encourage you to pass out PNL copies to friends, meetings, classes, etc.

 

REPRINTS

Feel free to re-submit your article to other publications. We ask, however, that the Peace Newsletter be cited as the source.

 

EDITORIAL COMMITTEE

The PNL editorial committee, with the input of others, determines article topics, selects authors, reviews article submissions, copy-edits articles, and otherwise helps to produce the content of the PNL. The committee meets about three times a month. Decisions are made by consensus.

 

WE APPRECIATE YOUR COOPERATION...AND WE VERY MUCH APPRECIATE ALL OF YOUR WORK!

 

The PNL Editorial Committee

 

Updated 7/04

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